Rae Donnelly
Client Admin ▸ HR ▸ Separations
Final pay
Issued 2027-03-12 · 2 days late
Due IMMEDIATELY at separation — the employer ended the employment, so the wages are payable at the moment it ends.
Labor Code 201
Type
Termination
Effective
2027-03-10
Last day worked
—
Worksite
Fresno Distribution Center · CA
Employer actions — deadlines with money attached — final pay first
Issue final payHRGating
due 2027-03-10
All wages earned and unpaid, by the deadline Labor Code 201-203 sets for this kind of separation. LATE PAYMENT RUNS A WAITING-TIME PENALTY of up to 30 days' wages, per day until paid. Gating: a separation cannot be closed with wages outstanding.
Pay out earned, unused vacation or PTOHRGating
due 2027-03-10
Accrued vacation is wages in California and is paid at the final rate with the final cheque (Labor Code 227.3). Unused sick leave is not paid out unless your policy says so.
Settle outstanding expense reimbursementsHR
due 2027-03-10
Necessary business expenses the employee has not yet been reimbursed for (Labor Code 2802), settled with the final pay.
Notify the health plan or COBRA administratorHR
due 2027-04-09
The plan or its administrator must be told of the qualifying event within 30 days so the election notice can go out on time.
Recover company propertyHR
due 2027-03-10
Laptop, phone, keys, fob, vehicle, tools and PPE. Note: withholding pay for unreturned property is tightly limited in California and generally needs written authorisation — recover the property, do not deduct for it.
Revoke system, building and jobsite accessIT
due 2027-03-10
Accounts, email, single sign-on, building badge, gate codes and any general-contractor site credentials. Done on the effective date, not afterwards.
Retain the personnel recordHR
No dated deadline
California requires the personnel record, including this separation packet, to be kept for at least three years after separation. Nothing in this module is deleted; the retention date is stamped when the separation closes.
Tracked, not automated. Nothing here pays anybody, settles an expense or notifies a COBRA administrator — marking one done records that a person did it.
Separation documents — 10/10 done
"For Your Benefit" — California's Programs for the Unemployed (DE 2320)
due 2027-03-10
CA — EDD · CUIC §1089
Final Pay Summary & Acknowledgment
due 2027-03-10
EHM template · Labor Code §§201-203 · signed 2026-09-20 by Rae Donnelly
Return of Company Property — Receipt
due 2027-03-10
EHM template · signed 2026-09-20 by Rae Donnelly
Exit InterviewOptional
due 2027-03-10
EHM template · signed 2026-09-20 by Rae Donnelly
Reference & Verification Release AuthorizationOptional
due 2027-03-10
EHM template · signed 2026-09-20 by Rae Donnelly
COBRA / Cal-COBRA Election Form
due 2027-05-09
FED — plan administrator / carrier · COBRA (29 U.S.C. §1161 et seq.) · signed 2026-09-20 by Rae Donnelly
Notice to Employee as to Change in Relationship
due 2027-03-10
CA — EDD (sample) · CUIC §1089 / 22 CCR 1089-1
Final Itemized Wage Statement
due 2027-03-10
Employer payroll · Labor Code §226
Federal COBRA Model Election Notice
due 2027-03-24
FED — DOL / EBSA · 29 CFR §2590.606-4
HIPP "Notice to Terminating Employees" (DHCS 9061)
due 2027-03-10
CA — DHCS · DHCS 9061
This workflow computes dates, assembles documents and tracks what was done. It does not decide whether a layoff is covered by Cal-WARN, draft a release, or calculate wages, and it is not legal advice. Back to HR